HCL Domino / Notes Support, Maintenance, Licensing & Upgrades

Frequently Asked Questions


  • Why choose a specialist team rather than a general managed-service provider (MSP)?

    Because Lotus Notes / Domino is a niche platform with quirks,  custom code, rich-text fields, replication models, legacy integrations and bespoke applications. 


    A general-purpose MSP often treats it as 'legacy and done.' A specialist team brings deep knowledge, anticipates pitfalls, and ensures upgrades, migrations or maintenance are done right, avoiding hidden risks and future technical debt. 

  • What versions of Notes / Domino do you support?

    We support every version, from older legacy releases to the latest HCL Domino/ HCL Notes builds. Whether you're running a 20-year-old setup or the very latest versions, we can support it. 

  • Can you support government, regulated or high-security organisations?

    Yes. We have UK Security-Cleared consultants experienced in government, finance and regulated industries. We follow strict security practices and can work within controlled environments.

  • Can you provide 2nd- and 3rd-line support while our IT team handles day-to-day issues?

    Absolutely. Many clients use us as their Lotus Notes / Domino escalation team. Your IT staff handle routine tasks, and we take care of complex issues, architecture decisions and platform stability.

  • Can you help with HCL Domino licensing?

    Yes. We are approved HCL Domino resellers, meaning we will take care of licensing on your behalf, ensuring you’re fully compliant, correctly covered, and never over-licensed.

  • Can you support our Domino environment even if it’s very old or poorly documented?

    Yes. We regularly work with environments that have been untouched for years. We assess the system, document what’s there, stabilise it and create a clear plan for maintenance or modernisation.

  • Do you handle large, multi-server Domino estates?

    Yes. We support environments ranging from single-server setups to large, global distributed estates with multiple regions, integrations and custom applications.

  • Do you provide ongoing support and maintenance after migration or transformation?

    Yes. We can continue to support your new environment, handle maintenance, monitor performance, update applications, and assist with further development or enhancements as your business evolves.

  • Will migrating or upgrading my Lotus Notes / Domino environment cause downtime?

    We plan carefully to avoid disruption. 


    Through a discovery phase, compatibility checks, staged rollout or coexistence periods and thorough testing, we aim for minimal downtime, making the transition smooth and reliable. 

  • Do you support cloud-hosted Domino environments as well as on-premises?

    Yes. Whether your environment is on-premises, hosted, or hybrid, we support all deployment models and help you manage updates, security and long-term stability.


    We can also transition your organisation from on-premises Domino to cloud-hosted.

  • Do you help with licensing and infrastructure planning for the new platform?

    Yes. Whether you’re moving to Microsoft 365, Dynamics 365 or custom cloud infrastructure, we can advise on licensing, capacity, storage, architecture and best practices.


    For Microsoft implementations, we typically work with our trusted partners.

  • How do you provide support for Domino and Notes environments?

    We provide ongoing support through our own ITSM platform, with clear ticketing, prioritisation and communication. Every request is handled by senior consultants who understand the platform deeply, not by a generic helpdesk.

  • Can you integrate your support process with our existing IT team?

    Yes. We typically work alongside in-house IT teams and suppliers every day. Whether you need escalation support, shared responsibilities or full outsourcing, we fit into your existing processes rather than forcing you to adapt to ours.

  • Who actually responds to support tickets?

    You always get a senior specialist, not a junior queue or third-party call centre. This means faster diagnosis, fewer hand-offs and solutions that actually stick.

  • Do you offer proactive monitoring and maintenance?

    Yes. We can monitor your Domino environment for performance issues, errors, failed agents, security gaps and early signs of instability. This reduces downtime and prevents issues before they become incidents.

  • Can you stabilise a problematic Notes/Domino environment before taking over support?

    Yes. We often begin with a health check or stabilisation phase, fixing configuration issues, documenting the system and resolving known failures. Once the environment is healthy, ongoing support becomes predictable and reliable.

  • Why should we upgrade our Domino environment?

    Running unsupported Domino versions increases security, compliance and stability risks. Upgrading ensures you receive current fixes and enhancements while unlocking the performance and security benefits of the latest HCL releases.

Need more clarity? Speak to our team.