De-risking Lotus Notes Retirement.
Automated discovery and specialist insight.
The Challenge
The organisation had made a clear decision to retire its Lotus Notes 8.x platform, but lacked the visibility needed to know where to start. A large and ageing estate continued to support critical business processes, yet there was no reliable understanding of what applications existed, how they were used, or how they connected.
Over time, applications had been built, modified, and interconnected by different teams and suppliers, leaving limited documentation and no reliable understanding of application usage, ownership, dependencies, data volumes, or security controls. As a result, the client could not confidently determine which applications were still required, how they interacted, or the risk of change.
Without a clear view of the estate, any attempt to modernise, migrate, retire, or archive Lotus Notes carried significant operational and security risk. The organisation needed a factual, defensible baseline to support planning, prioritisation, and investment decisions for a structured retirement programme.
Industrial Techhnology Company
Global Operations
Regulated Environment
Business-Critical Systems
The Solution
Migr8IT delivered a structured discovery programme combining proprietary automated discovery tooling with hands-on analysis by Lotus Notes specialists to create a complete, evidence-based view of the estate.
Using Migr8IT’s discovery software, detailed technical data was captured across 50 Lotus Notes applications, including application usage, active users, access controls, data volumes, document types, integrations / co-existence, dependencies, custom code complexity and security configurations. This automated insight was then reviewed and interpreted by experienced Domino specialists who understand how real-world Notes applications are built and used.
Each application was assessed for functional complexity, business criticality, usage and technical risk. Migr8IT's specialists provided clear, practical commentary and recommendations, categorising applications for re-platforming options, retirement, or archiving. The outcome was a comprehensive, decision-ready web-hosted report that gave the client the clarity required to define a realistic roadmap for Lotus Notes retirement. This approach ensured the client could move forward with confidence, based on facts rather than assumptions.
This specialist-led discovery removed hidden risk, exposed true complexity, and provided a practical, prioritised roadmap for retiring Lotus Notes safely and efficiently.
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Strategic Benefits
Clear Foundation for Lotus Notes Retirement
Provided a trusted, accurate baseline of the Lotus Notes estate, enabling informed strategic planning rather than reactive decision-making.
Risk-Led Modernisation Strategy
Identified hidden dependencies, security risks, and business-critical applications early, reducing the likelihood of disruption during future change.
Evidence-Based Decision Making
Replaced guesswork and assumptions with factual insight, allowing leadership to prioritise investment based on real usage, value, and complexity.
Structured Transformation Roadmap
Delivered a clear, defensible plan for re-platforming, archiving, and decommissioning applications in a controlled, phased manner.
Business Impact
Reduced Operational and Security Risk
Improved understanding of application access, data sensitivity, and security controls lowered exposure to unmanaged legacy risk.
Faster Planning and Approval Cycles
A single, authoritative discovery report removed uncertainty and accelerated internal alignment and decision-making.
Optimised Modernisation Costs
Avoided unnecessary migration of low-value or unused applications, focusing effort where it delivered real business benefit.
Improved Stakeholder Confidence
IT and business teams gained confidence that future changes could be delivered safely, with full visibility of impact.
Measureable Outcomes
50
Custom Lotus Notes applications analysed with automated tooling
25
Lotus Notes applications identified
for retirement
100%
Evidence based discovery report backed by specialist knowledge
Frequently Asked Questions
What is Migr8IT's automated Discovery Software?
Migr8IT use proprietary software to perform a deep scan every Lotus Notes database (NSF) file on your Domino server(s). The scan analyses application designs, security models, data and usage patterns.
The output is a web-hosted summary report with meaningful data. Our specialists analyse the data and provide recommendations for re-platforming, archiving and retirement based on real data, not assumptions.
What is needed to run Migr8IT's Discovery Software?
Migr8IT's Discovery sofware is a Lotus Notes application. We simply plug it in to your Domino server, assign permissions and run it. A suitable Lotus Notes ID is required for the software, with appropriate access (typically 'Designer' access).